Google vs Apple Calendar Features: Which Is Better?

Having a  digital calendar means not having to mentally memorise every upcoming event. All you have to do is schedule events and set reminders on your calendar and you’re good to go.

Almost everyone has access to Apple or Google Calendar; if you have a Google account, you can use and customize your Google Calendar. You can also access the Apple Calendar if you have an Apple product (iPhone, Macbook, iPad, etc).

If you own a Mac but also have a Google account, you may find yourself torn between the two. So, let’s help you choose between these two by comparing their features.

Apple Calendar vs Google Calendar Features: Sync and Accessibility

Both calendars are compatible with multiple devices. Google Calendar can be accessed via web or app, but Apple Calendar is only available on Apple devices. 

Although there is no Google Calendar app for Mac or Windows 10, it is easily fixable because you can still access your Google Calendar through web browsers. Apple Calendar, on the other hand, is only available for Apple products and does not work on Android or Windows devices.

Source: iStock

Also, both calendars are cloud-based and can be accessed from any device. When you schedule an event on any of your devices, your schedule is automatically synced to your account, even if you aren’t logged in on the device where you scheduled the event, you can still access your calendar from any device as long as you’re logged in to your account.

Apple Calendar vs Google Calendar Features: Data Privacy

Although Google Calendar previously had the odds stacked against it in this category, Google changed its calendar privacy policy. It no longer tracks your Calendar data, so if you’re concerned about data privacy, both calendars have you covered.

Source: iStock

Apple has always maintained a strict privacy policy and careful handling of users data; this is a category where people tend to put their trust in Apple because of what they’ve always represented. Although Google’s recent changes to their privacy policies are friendly, people are still warming up to it.


While Google Calendar integrates seamlessly with many other third-party apps, Apple Calendar’s integration isn’t its strong suit.

You can easily add events from third-party apps, such as Zoom and Zoho Meetings, to your Google Calendar and even set reminders for them. You can also look at other people’s calendars to see when they are free to meet with you. With Google Calendar, you can even add entire schedules via links or CSV files.

You can also schedule other events such as movie release dates by integrating with streaming apps, sporting events by integrating it with sports calendars etc.

Apple Calendar isn’t this flexible; you can’t integrate it easily with third-party apps, but you can add holidays and subscriptions like Apple Music subscription reminders to it.

Google Calendar vs Apple Calendar Features: Notifications

What is a calendar if there are no notifications? Notifications are the heart and soul of any calendar, and both calendars do well in this category.

Source: iStock

With Google Calendar, you can set customised reminders for events; for example, you can set a reminder for one day and 5 minutes before a meeting. You can get these reminders via in-app notifications or emails. You can also set these reminders for just yourself or all participants.

Everyone who has scheduled events with Apple Calendar will rave about this really cool feature;” Time to Leave”. You can set a reminder to leave a meeting 10 minutes before it ends; this allows you to bring a meeting to a close without exceeding your time limit; it also allows you to focus on important issues before wrapping up an event.

Google Calendar does not have this feature, but you can time your events or set a reminder manually, which is clearly not as simple as the Time to Leave feature.

User Interface and Experience

To be honest, there isn’t much of a difference between their user interfaces. There’s a good chance you’ll switch from one to the other and you won’t be confused when navigating the calendar, but they do have subtle differences.

The most notable distinction between the two is that, while both events can be colour coded, Google Calendar displays events with event name and time.

Also, unlike Apple Calendar, Google Calendar allows you to view events in Months and Dates at the same time. The truth is that most people check events by days rather than months, so Apple Calendar will still suffice for keeping track of your schedule.

When it comes to simplicity, Apple Calendar wins hands down; scheduling events with it is far simpler than with Google Calendar. Adding events with it is a one-step process, but Google Calendar requires you to select the type of events you want to add when you click on the add icon.

Switching from month to day view on Apple Calendar is also easier. Although you can get both views on Google Calendar, looking at everything at once may overcomplicate things.

When you add an event to Apple Calendar, you can tag people, name the event, add video call links, and specify the location of the event.

When you go to add an event to Google Calendar, it asks if you want to add a task, a goal, an event, or a reminder; it allows you to separate meetings from chores, workout routines, etc.

The goal feature is the icing on the cake; depending on the goal, Google will analyze the best time to schedule the event and how much time you should devote to it. If you struggle with task prioritization, you’ll love this feature.

Google Calendar vs. Apple Calendar: WorkSpace Collaboration

Both Calendars are nearly identical in this category, with the exception that Google Calendar allows you to customise Timezones. 

This means that if you’re working with remote teams in different time zones, no one has to worry about trying to figure out the exact time in their time zone. The timezone that each person will see for the event is determined by their location.

You can’t add participants to an event who aren’t in your iCloud contact list; you can get around this by syncing your Google contacts to iCloud, but if it’s an out-of-office invite, it’s inconvenient, especially if you don’t want to mix work and personal activities.

However, with Google Calendar, you can invite anyone to an event as long as you have their email address; it is up to the person to accept or decline the invitation.

Bottom Line: Google Calendar or Apple Calendar

Apple Calendar is clearly not for you if you don’t use an Apple device. Even though Apple Calendar is easier to use, you can only appreciate its simplicity if you have access to it.

Google Calendar, on the other hand, has more features and is accessible from any device that has a web browser. If you don’t have an Apple device or plan to get one, Google Calendar is a great way to schedule and track events.

If you can access the two, then go for apple if you love keeping it simple, Google is a better option if you want to customize your calendar and make it feel more personalized.

Google is simpler to use for workspace collaboration, from its customizable time zones to its all-in-one access and sync to the Google workspace.

READ MORE: Calendly vs Acuity Features and Pricing Review 2022

More Reading

Post navigation

Leave a Comment

Leave a Reply

Your email address will not be published. Required fields are marked *