Google Workspace vs Zoho: Which Is Right for You?

Google Workspace vs Zoho: Which Is Right for You?

A digital workstation is a must-have for almost everyone. However, with so many options available today, such as Google Workspace and Zoho, deciding on the best platform can be a bit tricky.

Zoho and Google Workspace offer incredible products and services for teams such as email, CRM, document tools, and secure cloud storage.

This article will go over the benefits and drawbacks of both workspaces and help you choose the most suitable one.

Overview: Google Workspace vs Zoho

Google workspace fosters collaboration and increases team effectiveness. The business plan includes extensive collaboration features, chats, implementation tools, and more.

Zoho provides packages such as Zoho Mail, Zoho Sheet, CRM, and others. It’s a popular provider of software and business solutions for start-ups.

Zoho’s SaaS (Software as a Service) solutions are designed to boost your company’s productivity. They provide low-cost workspace solutions that are simple to set up and integrate with various tools and services.

Google Workspace vs Zoho: Cost and Storage

Google and Zoho software plans are priced differently depending on the licensing type, storage capacity, and feature set.


You have access to these products when you subscribe to Zoho workplace: Zoho Mail, Zoho Chat, Zoho Writer, Zoho Show, Zoho Sheet, Zoho Docs, and Zoho Sites.

You can use Zoho workplace to manage data storage, marketing, collaboration, and communication.

Standard plan

It provides a variety of services for a monthly fee of $4 per user, including maintenance and migration, 30 GB of mail storage, and 10 GB of WorkDrive storage for each user.  It also has several products such as Zoho Mail, Zoho Work Drive, Calendar, Projects, and more. 

This plan is suitable for small and medium-sized businesses.

Professional plan

This plan costs $7 per user per month and includes 100 GB of Mail storage with 100 GB of WorkDrive storage for each user, plus everything in the basic plan. Each user on Zoho has access to Meetings, Showtime, Notes, and Connects.

Zoho also offers a mail-only subscription with 5 GB of storage for $1 per person each month (for a maximum of 5 users). With this plan, enterprises can access all Zoho Mail functions, such as email servers for various platforms, and offline access.

Related: WPS Office vs MS Office: Which Is Right for You?

Google Workspace

The three primary pricing plans for Google Workspace are Basic, Business, and Enterprise. They do a great job of offering options that would help both small to large organizations.


Basic plan

Each user of this plan is charged a $6 monthly cost. A few of its features include a 25-person Hangouts limit, professional email, 30 GB of data storage, 24/7 customer support, and a few Google Workspace apps.

You can move up to Business Standard if you are worried the 30GB won’t suffice.

Business plan

This plan costs $12 per month for each user. It has all the features of the Basic plan Additionally,  plus a tool for creating applications, enhanced support, 2TB storage per user, and a 50 people Hangout limit.

Read Next: How to Share a Folder on Google Drive

Enterprise plan

The enterprise plan includes all the features of the business plan and costs $25 for each user per month. It includes 100 maximum participants, live coverage of Hangouts, recording and archiving of Hangout sessions, full enterprise controls including a security hub, and data breach prevention.

Google Workspace vs Zoho: Security and Privacy

In terms of security, Google Workplace and Zoho Workplace are pretty similar. Both software solutions offer two-factor authentication, TLS encryption, data encryption for email and file storage, and data encryption for your security.

The company’s data privacy policy is the only issue with Google Workspace. Several people have criticized the company’s privacy policies for tracking users and gathering information about them without explicit consent.

Zoho, on the other hand, claims that it has never sold user information to advertising and provides a detailed explanation of how it collects and uses user data. 

Although Google Workspace has maintained that it doesn’t sell user information for profit and is secure. So, users shouldn’t be discouraged from buying from them.

Collaboration Source and Archiving Solutions

Whatever suite you decide on, use a simple and secure data archiving solution. While some companies may decide to play it safe and select Google Workspace, others may prefer Zoho.

Data management strategy includes maintaining data security, especially if you frequently utilize chat services, social media platforms, messaging services, and email systems.

Since maintaining data storage also helps firms manage compliance with regulatory standards, deciding on a dependable data archiving solution is crucial.

Technical Supports

Zoho Workplace users have access to a self-service ticketing system, webinars, FAQs, user manuals, and other tools.

Google Workspace technical support solutions include a knowledge base, discussion forums, 24/7 email, chat, and phone help, along with training certificates and other support choices.

FAQs: Zoho vs Google Workspace

Does Google Workspace integrate with Zoho?

You can centralize your emails, papers, and tasks using Zoho CRM and Google Workspace interface. Although going with one of them makes your collaboration and productivity smoother.

What’s Better: Google Workspace or Zoho?

Your needs and budget will heavily influence your choice between Zoho and Google Workspace (formerly Google Suite).

If you’re looking for a productivity package that combines scheduling, communication, and data access, Google Workspace is the best option.

If you’re looking for reasonably priced productivity software that also encourages email and teamwork, Zoho is the way to go.

Bottom line: Zoho vs Google Workspace

Google Workspace is currently and has been used by many businesses for a while. But Zoho Workplace is more affordable and a great option for small to medium-sized businesses.

Read Next: Google Docs Vs Microsoft Word: Make the Best Choice

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