SharePoint vs Dropbox Plans and Features Review

Dropbox and SharePoint are cloud-based file management and sharing platforms specially designed for individuals and businesses to securely store their files in a central place for easy access anytime and through any device. However, one key difference between both systems is how you access your files.

Dropbox is an off-site platform that provides file syncing, storage, and sharing services. The platform allows individuals and teams of all sizes to save and share files in any format and access them anywhere, on any device.

SharePoint is a web-based file sharing and management platform offered by Microsoft. Developed initially as a document storage and syncing service, large organizations now use it as content management and collaboration system for their teams.

SharePoint vs Dropbox: Ease Of Use

Dropbox is relatively easy to set up and use. To start storing and sending files on Dropbox, all you need to do is create an account, log in, and drop your files on the web page. The platform comes with a clean and smooth interface, and new users can quickly get the hang of using it.

However, SharePoint is a little more technical to set up and use.

Sharepoint Homepage
Source: Sharepoint

For example, you can’t drop files in SharePoint, and it comes with a lot of advanced features that require IT support and a longer implementation time – from a day to a couple of weeks.

SharePoint vs Dropbox: Plans and Pricing

SharePoint comes with three paid plans on a suite called SharePoint Online.

Sharepoint plans and pricng
Source: SharePoint

The first plan costs $5.00 per user per month and comes with 1 TB of storage. This plan also comes with team collaboration sites, document libraries, Microsoft Lists, integration with OneDrive, file search and versioning, mobile apps, round-the-clock phone and email support, etc.

The second plan costs $10.00 per user per month and offers unlimited personal cloud storage. The plan also comes with advanced security measures, auditing, content protection, and the features of the $5.00 plan.

The third plan, called Office 365 E3, costs $20.00 per user every month and offers the features of the lower plan tiers. It also comes with custom email domains, business-class email hosting, access to desktop versions of Microsoft Office tools, video conferencing, team hubs, etc. Office 365 E3 is designed for businesses that require advanced features for messaging, document sharing, compliance, and management services.

Dropbox Plans

Dropbox has a free version and offers a 30-day free trial for paid subscriptions.

Dropbox plans and pricing
Source: Dropbox

The cheapest plan on Dropbox (Standard) costs $12.50 per user per month and comes with 5 GB of storage space. The Professional plan costs $16.58 and offers 3 TB of storage. The plan also comes with customizable sharing, integrated cloud content, watermarking, priority support, etc.

The Dropbox Advanced plan costs $20 per user per month and unlimited storage. The Advanced plan is targeted at companies and comes with options for billing, audit trails, SSO, etc.

READ MORE: iCloud vs Dropbox: Which Should I Use?


SharePoint is a Microsoft tool, integrating seamlessly with other Microsoft Office tools like Office 365. Since most companies use Microsoft as a tool, it is a point in SharePoint’s favor.

On the other hand, Dropbox offers integration through third-party apps. The platform features over 200 integrations with Microsoft and other productivity tools like Slack, Zoom, Adobe Creative Cloud, etc. Dropbox users also enjoy a feature called the DBX Platform. The DBX Platform has more options for companies looking for more specific integrations.

SharePoint vs Dropbox: Security

They both offer security for data stored on their servers. SharePoint offers password protection for all users. It also comes with out-of-the-box reporting and document access control features available to every subscriber. On the other hand, Dropbox doesn’t offer these services out-of-the-box. Instead, Dropbox uses end-to-end encryption for data in transit and two-factor authentication as an added layer of security.
Overall, Dropbox sacrifices a little file security and privacy due to third-party app integrations.

Data Storage

In SharePoint, files are stored and accessed using a unique form called “recording libraries.” This storage method is a bit technical and requires IT support to implement. While in Dropbox, files are stored in file folders that can be accessed easily through the web, desktop, or mobile apps.

SharePoint vs Dropbox: Support

SharePoint offers better support services than Dropbox. All users on SharePoint have access to round-the-clock phone and email support.

However, only subscribers to the Business plan have access to phone support. Other paying users are limited to email support, and users of the free plan can only access technical support through a chatbot.

Bottom Line: SharePoint or Dropbox?

Both products are excellent platforms that cater to the needs of different user bases.

Dropbox plans are also helpfully categorized into personal storage plans and business storage plans, so there is an option suitable for everyone. Still, SharePoint offers users more value than Dropbox for their money – with $5.00, you can enjoy 1 TB of storage.

Another factor in SharePoint’s favor is that it can be used to create websites via which you can share information with other users within or outside your organization. It’s a low code collaboration and file share tool for teams.

One thing users love about Dropbox is how easy it is to set up and implement. There is no steep learning curve for new users and previous technical knowledge to use the platform.

Overall, Dropbox’s user experience is better than Sharepoint; it focuses on making the process of file storage, syncing, and transfer as seamless as possible.

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